Word Online vs Google Docs

The two well-known cloud-based word processors that let users create, edit, and collaborate on documents online are Word Online and Google Docs. While there are some similarities between the two, there are also some distinctions. This article takes you through Word Online vs Google Docs.

The main difference between Word Online and Google Docs is compatibility. Apart from this, the user interface is similar on many levels but Word Online is superior in terms of editing options and user-friendliness. Word Online also has more editing and sharing options as compared to Google Docs.

Word Online vs Google Docs

Google Docs and Word Online are both web-based services that are available to users on desktops, laptops, and mobile devices. Though these services are similar they have subtle differences. This section looks at the differences between Google Docs and Word online.

File Compatibility

Google Docs is made to function with Google’s own document format. Users can create and edit documents using the formatting tools available.

While the most popular word processing formats, such as Word, PDF, and Rich text, are compatible with both Word and Docs, Word can import its files considerably more quickly and is far better at displaying complicated file formats consistently across other Microsoft programs.

Word Online vs Google Docs

Although Google Docs files can be downloaded in several Word document formats, they excel at instantly posting documents as webpages. As many editing features, such as layout and formatting, can be lost in translation, Microsoft Word has significant limits in performing the same.

Word Online vs Google Docs

When it comes to Word Online is made to work with Microsoft Word documents. This means that it will capture all the editing options from the source file. This makes it easier to work with.

File Compatibility

When it comes to saving documents Word online is surely the best as you have many more options to save the documents that are created. Simply go to Save As and you have a list of formats that you can save the document in.

Sharing Options

The later Office/Microsoft 365 editions of the program do support web-based editing and sharing, and Word contains editing and markup features for team editing and sharing. However, it is a little awkward, and those who are unfamiliar with it find it really helpful.

Google Docs comes off as the pioneer when it comes to creating and sharing documents worldwide with just a few clicks. Wor on the other hand was only limited to sending files as attachments.

Word Online vs Google Docs

In contrast to Word documents, which could only be shared with certain contacts, users of Google Docs have had much easier control over who can edit, comment, or even access the document at all.

However, Word now seems to have caught up to Docs in this area. In fact, users of Google Docs who choose the Share button in Word would see sharing options. This includes the ability to copy a link to the document, that now remarkably resembles those available in Docs.

Cost comparison

For individuals and personal use, Google Docs are often free to access and use. However, a commercial version of Google’s productivity apps (Google Workspace) is offered starting at $6 per user per month. Although the majority of individual users won’t want its administrator controls or live assistance.

For a one-time payment of $150, Microsoft Office’s regular standalone version is offered. This version can only be installed on one machine. Microsoft 365 Personal is a one-person membership that costs $7 per month or $70 per year. It allows for “up to five devices simultaneously.”

You might be able to get a free copy through your place of employment or educational institution. Unfortunately, the majority of users must pay at least something for Word.


When it comes to the user interface Word is a little complicated for new users. This being said it excels in features. You have a large number of options in Word and hence it gets a little complicated to find them.

On the other side, Google Docs are more constrained in terms of options while yet being quite easy to learn.

Word Online vs Google Docs comparision

There isn’t much to the Word user interface beyond the typical text formatting tools and a few extras like tables, rulers, page numbers, and footnotes. Simpler is better in terms of user learning and usability.

Although Microsoft has made an effort to simplify Word’s user interface in recent years, it still retains some awkwardness. Google Docs includes all the tools you need to create a readily accessible document.


Templates - Google docs vs Word online

Both programs offer hundreds of templates that can be used to create documents. Word Online offers more templates as compared to Google Docs.

From Google Docs and Word Online which is the better option for me?

It can be challenging to switch from Microsoft Word to another word processor after using it for so long. The educational sector and many job businesses use Word as their standard, therefore.Docx is a commonly used standard file.

You can use Word at work and then upload the file to Google Docs to use at home. There may be compatibility or formatting issues.

It’s crucial to consider whether you wish to readily share files with others. Or whether you only need a straightforward word editor. Choose Google Docs if you need to collaborate with others or work in the cloud for the best backup possibilities.

However, you can absolutely enjoy using both programs as Google Docs is free. Word is routinely provided to users by employers and educational institutions.

Is Google Docs easier than Word online?

This is a very objective question as it depends on the user and what he is using the program for. If you are looking for something absolutely simple just to enter text and save then Google Docs can be more convenient. This is because it doesn’t have as many options and is not as cluttered.

When it comes to using features and formatting tools as Word Online has more options it can seem a little overwhelming to new users.


This article took you through Word Online vs Google Docs. It looked at the various differences in terms of compatibility, saving formats, costs, etc. It is safe to say that if you are looking for a well-rounded option to create edit and share documents go for Word online.

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