How To Share Word Documents Online

Word Online is a program that is used for collaboration. Sharing documents becomes a necessity for collaboration. This article tutorial takes you through the best way to share Word documents online.

Case-1: On a PC

Collaborating with your colleagues using Word online can simplify project work. Here is a step-by-step guide on collaborating in Word online.

• Open the document you would like to work on. Documents in Word online are saved on onedrive. You can access the drive and retrieve documents. Log in using your Outlook account.
• Once you have the document you would like to share, click on the Share option.

• The Share option is located on the main ribbon on the right side under your profile picture.
• Ensure you are in Editing mode or have permission to edit, or the share option will not be visible.

• You will get a popup window once you click on the share option.
• Here, you can add the email ID of the person or persons you want to share the document with.
• While sending the collaboration email, you can send personalized messages to people you are collaborating with.
• There is also an option to copy and share the link with people.

• Another essential thing to remember while sharing the document is that you can choose what the person can do. In other words, you can specify whether the person can edit the document or only view it.

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When it comes to sharing Word online documents, you can either enter the recipient’s email ID or share the link. Here is how to share a link with someone you want to collaborate with.

• Open the document you would like to share
• Click on the share option
• In the popup window, you will find a copy link section

• Click on Copy
• Once you click on the Copy button, another popup window will open

• This is like an acknowledgment that the link has been copied.
• to change the preferences or permissions you would like to give, click on the arrow
• you will have another popup window

• The link settings help define what you would like the person you share the document with to do.
• You can also limit the audience to people in your organization (here you can see the link can be shared with people in my organization)
• If you have previously shared the document, you can share the file with those who already have access.
• You can also choose specific people you would like to add
• The most common is giving access to anyone with the link – this option must not be chosen for confidential data.
• You can also enable the editing option and turn the revied mode on. This allows you to track changes made to the document.
• once you have made the desired changes to the link and editing preferences, click on Apply
• The link can then be shared via either message or email.

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Case-2: On an Android device

Regarding ease of communication and collaboration, we can all swear by the phones we use. We can now edit documents on the go using handheld devices. in this section, let’s look at how we can share Word online documents using Android devices.

• Locate the document you want to share. Documents recently will be in the recent folder in your Word application. You can also log in to Word Online from the browser or use the ondrive application.
• Once you have the document in front of you, tap on it to open it

• Tap on the sharing option at the top of your screen.

• Once you tap on the share option, you will see the sharing options at the bottom of your screen.
• Here, you can specify the people you want to collaborate with
• sharing can be done by sending the link to people
• you can also share the document as an attachment.

• You can edit the link once you click on the share as link option. Which generally shortens the link that is sent to people. Or you can have a link to a view-only file
• if you send a view-only file to people, they cannot change the document sent to them.

• If you choose the Share as attachment option, you can either send it as a Word file or a PDF
• it can then be attached to an email or sent as a message.

Read How to save a Microsoft Word document online?

Case-3: On an iOS device

When it comes to sharing and collaborating using iOS devices, you can follow these steps.

• Locate the document that needs to be shared. You can either use a browser or the application.
• Once you have the document in front of you, tap on it to open it
• Once open, tap on the share option. this is the one with a figure near a + sign
• This will open a menu titled Share.
• Tap on Invite People if you have a list of email IDs to add
• You could also copy the link using the copy link option and send it to those you want to collaborate with.
• Alternatively, you can send the file as an attachment using the send attachment option.
• Be sure to specify if the person can edit the document. This can be done by tapping on the switch near the Can edit option.
• Once you are satisfied, tap on send.

Note: If you share the document with people using their email IDs, include them in a message.

Check out more tutorial articles here

• How to insert screenshots in Word online
• How to uncapitalize text in Microsoft Word online
• How to insert a cover page in Word online