How to edit a scanned document on a Mac?

Have you tried editing a scanned document on Mac? If not, then follow this Word tutorial to edit a scanned document on a Mac device.

Let’s get started to learn more.

Edit Scanned PDF on Mac

Follow the below steps to edit a scanned PDF on a Mac device.

  • Before editing a scanned PDF, open a scanned PDF file. Click the Open File button on the home screen.
  • Now, a notification will pop up at the top of the screen. Click on the Perform OCR button. If you cannot see this option, click the OCR text recognition under the Tool tab. Following OCR, the software will automatically launch a newly made editable PDF. Once OCR performance has been done, the program will automatically open an editable PDF.
  • Click the Text button to enable the editing mode. Double-click on the text or the image that you want to edit within the newly created PDF.
  • In this step, you have to save the edited document. you can save your edited PDF file. You can go to the File menu and select Save As or press Command + Shift + S from your Keyboard.

By doing this, you can edit the scanned document on a Mac.

How to View a PDF or Scanned Document on Mac

Follow the below steps to view a PDF or scanned document in Mac.

  • In the Notes app, search for the PDF or scanned document by name.
  • Choose View> Show attachment browser then click scans or documents. To view an attachment choose View> Show in Note.
  • Click the down arrow beside the document title, then choose Quick Look attachment to preview a PDF or scanned document.
  • Add text, drawings, shapes, or signatures to the PDF or scanned documents. Here you click the down arrow next to the document title and choose Markup.

This is how you can view a PDF or scanned document on a Mac.

How to Rename a PDF or Scanned Document

A scanned document is automatically named. For example, a PDF has the same name as the original file. You can rename the type of attachment.

  • In the Notes app on your Mac, select PDF or scan in the note then choose Edit> Rename Attachment.
  • Type the new name and click Save.

In this way, you can rename a PDF or scanned document on a Mac device.

How to edit a scanned document on a Mac?

You can edit a scanned document in Word Online in three simple steps. Here is how to do it in the simplest way possible.

Step 1 – Convert the picture file into a text file

This is the most essential step when it comes to editing a scanned image. Converting the picture file into a text file is called OCR. The process used to transform an image of text into a machine-readable text format is known as optical character recognition (OCR).

  • Transfer the image to your computer
  • Login to onlineocr.net

Please note: this is just an example you can use any other online service by typing Free OCR converter online in the Google search bar.

How to edit a scanned document on a Mac
  • You will, on the home page see a blue button labeled Select File.
  • Click on it, and you will have a popup window with all the files on your computer.
  • Select the File that needs to be converted (There is a size limit of 15 MB)
  • Once the File is uploaded, you can move on to the second step, where you choose the output language and the format.
  • Click on the arrow and select the Language (in this case, it was English)
  • Secondly, click on the arrow to select Microsoft Office (doc)
  • Now click on Convert.
  • You must wait a few minutes while the file is converted.
  • After the converted file is ready, you will have an option to download the file. Click on download.
  • Select the location of the file and start downloading.

Step 2 – Open the converted file in Word online

  • Login to Office online using your credentials
  • Click on the Word logo in the left panel.
  • Click on Open, and you will have a popup window with all the documents on your device.
How to edit a scanned document on a Mac
  • Select the file you have converted and open it as a new document
  • As the contents of the scanned document are now in text format, you can edit it.
edit a scanned document on a Mac
  • Click on the text that needs to be converted and start typing using the editing options available.
  • You can also change the text color and formatting. Alternatively, you can add more text to the document and also add pictures, clipart, and other elements.

Step 3 – Save the Word online document

Once you have edited the document, you can finally save the document. Follow these steps

edit a scanned document on a Mac pro
  • Go to File in the top panel.
How to edit a scanned document on Mac
  • Select Save as.
how to edit a scanned document on macbook air
  • There is no Save option in Word Online as documents created in Word Online are saved on the server while you work on the document.
  • You can, however, choose other options from the list that suit your requirements.
  • Edit the document’s name, select the folder you would like to save the document in, and click on Save.

How to upload scanned documents from notes to a computer?

These days, most of us use phones or tablets to scan documents. This section will look at how you can transfer these scanned documents to your computer.

Ideally, you have two main ways of transferring scanned documents to the computer. The first and the easiest way is by uploading the documents to the cloud and the second one is by connecting your phone to your computer. Here is a breakdown of both methods.

Managing scanned documents using the Notes app

The Notes app on Apple devices is great for scanning and storing documents. It is also an excellent tool as the content is shared between all the devices linked to that Apple account.

  • log in to your Mac device.
  • Open the Notes application. Do this by accessing it from the drawer on the home screen or from the Launchpad
upload scanned documents from notes to a computer
  • Start by looking for the note in the Notes app
  • You can search for the scanned document using the file name. Click on the Search icon on the right of the window
How to upload scanned documents from notes to a computer
  • You will have different options to choose from.
How to upload scanned documents from notes to a computer
  • Choose the option that suits your need
  • Once you have selected the option, look for the note in the respective folder.
  • You can then use the image scanned.

Managing scanned documents by connecting the phone or tablet to your computer.

The second option to transfer the scanned document is by connecting your phone or tablet to the computer.

  • Connect the USB cable to the phone and insert the other end into the computer’s USB or data port.
  • Now select the transfer mode on your phone or tablet
  • Open the folder that contains the document
  • Copy the document from this folder and save it on your computer

You can use these options and easily transfer the scanned documents to the computer. If you do not want to log in to your Apple account or connect your phone to the computer you can email the documents to yourself. Once you have emailed the document, access the email in incognito mode and download the file.

Conclusion

This article took you through how to edit a scanned document on a Mac. As scanned documents are in a different format they need to be converted into a file that is recognized by Word. This can be done using online services. Once you have the file you can easily import it into Word online and edit it.

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