How To Make A Graph In Word Online?

Charts and graphics are common presentation tools. There are many ways in which you can add graphs to your document. This tutorial details how to make a graph in Word online.

How to make a graph in Word online?

Word online graphs are easy to make. If your data is limited, you can do it in Word directly. However, consider creating the graph in Excel and copying it to Word if the data is large. This is the best way to edit the chart with updated data. If this is the case, remember to save the original Excel file.

• Open the document. You need to add a graph or create a new Word document.
• Make sure the cursor is in the spot you need the graph.
• Click on Insert
• Under insert, you will see several options. Among those is Chart. Please select it.  

• The chart sections come with a variety of options.
• These include Column, line, par, bar, area, XY (Scatter), Stock, Surface, Radar, and Combo. You can choose the one that best fits your needs.
• Once you click on the graph/chart type that you like, it will appear in your document. This graph will generally be attached to a spreadsheet.

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• The spreadsheet must be formatted with the data you want to plot on the graph.
• The values will show on the graph simultaneously. You can make changes as and when required.
• Keep only the graph close to the Excel sheet.
• You can change the layout anytime by clicking on the Layout tab
• The colors, sizes, shapes, and almost everything can be formatted using the formatting tools available.

How to add a Chart in Word using Excel online?

To add a chart in Word Online, you will need to switch to Excel Online. This way, saving the data and making the required edits is easier. Once you have Excel Online open, follow the below steps.

• Open a new blank workbook in Excel online

• Once the new Excel file is open, click on Insert
• This will give you several options. Among those, you will find a section on charts.
• In this section, you have various options available. Click on the one that you want to add to your document.

• The best part about the Microsoft Excel charts section is that the options available are displayed on the ribbon itself. You can click on the arrow and look at the available subcategories or designs. This makes using it convenient.
• Now, click on the chart or graph you want to add to the document.
• Add all the data you would need on the chart with their respective titles
• Select the data, and in the menu bar, go to insert
• In this menu, you will see the chart menu
• Select the design you need and edit the chart as per your requirement
• The color shape and other minor details of the chart can be edited.
• Once satisfied with the overall design, select the chart and press ‘Ctrl + C’ or right-click and select Copy.
• Once the chart is copied, you can pass it on to your Word Online document
• For this, all you need to do is switch back to the Word Online tab where you want to insert the graph. To insert, press ‘Ctrl + V’ on the keyboard or right-click and select Paste

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Can you insert a graph using PowerPoint online?

Yes, as there is no option to add a graph to Word online, you can always create the graph or chart in other applications and paste it into the Word document. Most users prefer to use Excel as it provides ease when saving data.

That said, Excel is not a commonly used program compared to PowerPoint. Most people associate Excel with math and are intimidated by it. PowerPoint, on the other hand, remains the easy-to-use presentation buddy.

Here is how you can create a graph in PowerPoint and paste it into Word online.

• Open PowerPoint and click on the blank presentation icon. You will now have a new presentation screen in front of you.
• Start by clicking on the Chart button.
• Under that, you will see the Insert Chart dialog box.
• You can now select the chart type you require. You will have several variations of the chart. Choose the one that you need and click OK.
• Once you click OK, you will see an Excel sheet pop up. This is where you need to enter the data to be plotted on the graph.
• In PowerPoint, you can click the Chart icon on a placeholder frame to open the Insert Chart dialog box.
• Fill in the data required and watch it being plotted on the graph.
• You can edit the content as and when required. You can also format the chat or change its type in a few steps.

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Copying the graph to word

• Once satisfied with the graph and the content, all you need to do is copy it
• To copy the graph, select it and hit Ctrl + C on your keyboard or right-click and select copy.
• You can then open the Word online document and paste the graph
• All you need to do is select the spot where you want to see the graph, hit Ctrl + V, or right-click and choose paste.

This is how you can add graphs to your Word online document. If you find it challenging to find the graph or chart option in online applications, choose to use desktop applications. You can also purchase Microsoft 365, which has all the required features.

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