How to compare documents in Word online?

Do you know how to compare two documents in Word online? If not, then this is the right page you have landed to check to compare two documents in Word online. While working with the team, we find multiple copies of the same document. In Microsoft Word, we have ways to compare the documents.

I had a requirement to compare two documents in Microsoft Word, but when I tried making it, I faced an error after several research I found a method to compare a Word document.

Let’s get started without delay. Continue reading to know more.

How to compare documents in Word online?

Unfortunately, Word Online has only limited features. A feature to directly compare two documents and point out differences is not included in Word Online.

You can utilize the Track Changes and Combine capabilities as a workaround. This section looks at how you can compare documents in Word online using the desktop application for Office 365.

Unfortunately, word has only limited features. Follow the steps to do so.

  • Open the browser of your choice and go to the Word Online website (https://www.office.com).
  • Log in to your Microsoft account. You also have the option to create a new account if you do not have one. You can use the free version or the paid service Office 365, which offers more features and editing options.
  • Type MS Word from the search option of the taskbar and hit enter. Click blank documents.
  • Click Review and then click the Compare option.
How to compare documents in Word online?
  • Select Compare Documents from the Compare options.
How to compare documents in Word online?
  • From the options available click on Compare from the Compare group from the drop-down menu.
  • Select the Choose File button located on the Compare Documents dialogue box’s toolbar.
  • Click the OK button in the Compare Documents dialogue box after selecting both documents from your computer.
How to compare documents in Word online?
  • After comparing the two documents, Word Online will create a new document that highlights additions, deletions, and adjustments.
  • To identify the differences between the compared papers, look over the highlighted changes.
Compare Documents in Word

This is how we can compare documents in Microsoft Word.

Compare two Word Documents and highlight differences Online

Word Online has fewer features as compared to the desktop version or Office 365. Hence, a feature to directly compare two documents and point out differences is not included in Word Online. You can use Track Changes and Combine capabilities as a workaround.

  • Go to the Word online website or type MS Word in the search option.
  • Log in to your Microsoft account, or create a new one.
  • To create a new document or open an existing one after signing in, select the Word icon from the left panel of the home screen.
  • To compare documents, start by opening the first document from the list of documents created and saved on your computer.
  • Select Review from the top panel of the document.
Compare two Word documents and highlight differences online
  • The Track Changes function can activated by selecting the Track Changes button under the tracking menu.
  • Track all the changes made to the document by you or anyone using the document.
Compare two Word documents and highlight differences online
  • Open the other document you want to compare this document with.
  • For this document, turn on the Track Changes option as well as you did for the previous document.
  • Make the required changes and save this document as well.

Compare Chosen Documents

  • You will now have two documents that have tracked modifications turned on.
  • Open Word Online and create a new document.
  • Select the Review tab from the top ribbon of the document.
  • In the Compare section, select the Compare button.
  • There will be a drop-down menu. Select Combine.
  • Click the Choose File button in the Combine Documents dialogue box.
  • The first document with monitored modifications should be selected, then click Open.
  • Repeatedly select the Choose File button in the Combine Documents dialogue box.
  • Choose the second document that has tracked modifications and choose Open.
  • Once both papers have been selected, click OK in the Combine Documents dialogue box.
  • The two documents will be combined into a single new document with Word Online, which will format and color-code the differences.
  • Check the merged document to see the differences and modifications that were highlighted in the source document.

Can you compare two Word documents for differences?

Yes, it is possible to compare two Word documents for differences. Here are the steps you can follow.

  • Start by locating and opening Microsoft Word on your computer.
  • To compare documents, start by opening the first one.
Can you compare two Word documents for differences?
  • Click on Review from the top ribbon of the document.
Can you compare two Word documents for differences?
  • Select Compare from the Compare group by clicking the button under the Review tab.
  • Choose to Compare from the drop-down menu.
Can you compare two Word documents for differences?
  • Click the Browse or Choose File button in the Compare Documents dialogue box to choose the second document you wish to compare.
  • Click the OK or Compare button in the Compare Documents dialogue box after selecting the second document.
  • Microsoft Word will then compare both the documents and a new document showcasing their differences will be created.
  • Examine the updated document to see the highlighted additions, deletions, and changes.

You will see that the new documents will show markings of all the similarities and differences. You can then choose to keep the changes made or revert to the older version of the document. Then save the document and send it or save it on your computer. You can then delete the other documents to reduce the chances of duplication.

Conclusion

This is the tutorial about how to compare documents in Word online. It gave you an explanation of comparing and combining documents created and saved using Microsoft Word.

It is important to note that Word Online’s Compare tool may lack some of the additional capabilities of Microsoft Word’s desktop application. If you are looking for a more detailed outcome consider utilizing the desktop edition of Word. This will give me more comparison experience. Sometimes these also lack some of the features if you want a detailed output, then use the desktop version of Word.

Read Also: