How to add line numbers in Word Online?

Microsoft Word is used for professional use and storing documents for legal procedures. Microsoft Word features enable you to keep track of several lines. Microsoft Word keeps track of the number of characters and words automatically and shows them to the user, but it doesn’t show the line numbers.

Let’s get started here you will know how to add line numbers in Word in an easy way.

Why to Add Line Numbers in Word

Before we see how to add line numbers in Word, let us see what line numbers are and why they are important in certain cases.

Line numbers in Word are similar to page numbers that denote the lines on a page, excluding tables, headers, footers, charts, footnotes, and text boxes. It will appear near each line of the page and not appear on the line which has text.

When you are making legal or high-priority documents that contain important information, line numbers are used to point to the specific line of the document for any referral purposes. It also helps the writer to stay conscious of their content.

How do you add line numbers in Word Online?

Follow the below steps to add line numbers in Word Online.

  • Go to the Word Online document you want to add line numbers.
  • Click on Layout at the top of the document.
Line numbers in Word Online

The menu has various options here is what these options mean.

  • None – No line numbers will appear in the document.
  • Continuous – Line numbers will run through the document from start to end.
  • Restart each page – Every page will have line numbers starting from 1.
  • Section – Each section will have new line numbers.
  • Suppress for Current Paragraph – The entire document will have line numbers except for the current paragraph or the paragraph that has the cursor.

Line number options

Apart from these options you also have Line number options that give you additional options. Here is an overview of these options.

  • Click on Layout and click Line Numbering Options
Add line in Word
  • You will see the dialog box with Margins, Paper, and Layout.
  • Click on the Layout option.
Add line in the Microsoft Word
  • Enable Add line numbering and click OK to process next.
Add line number in Word

Note – You cannot make changes to the menu if you do not check the box beside Add line numbering.

Once you check the box you will have other options

  • Here you can specify what number you would want the line numbers to start at.
  • You can also specify the distance you want the numbers to start. By default, it is ar Auto but you can either increase or decrease it using the arrows.
  • You can also specify the numbering restarts at each section, or page, or is continuous.

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Why are the line numbers not showing in Word?

Line numbers are not a default option in Word, hence you will not see them when you start typing. To activate line numbers you will need to switch to the desktop application and then go to layout.

  • Once in layout, you can click on the line numbers option, which is in the page layout section.
  • You will have a dropdown menu.
  • Choose the option that fits your document the best

You will now have line numbers added to the Word online document.

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How to change the font size of line numbers in Word?

When line numbers are added to Word documents the format or the style is the same as the selected paragraph. This being said even if you change the font style or size of the text in the document, the line numbers remain the same. There is no direct way to change the style, here is an alternative.

  • Open the Word document you would like to work with.
  • For Mac click on Format in the top panel.
  • For Windows, you can use the keyboard shortcut Alt + Ctrl + Shift + S.
How to change the font size of line numbers in Word?
add line numbers in Word Online
  • From the dropdown menu click on Style.
  • Under Styles, you will see a list. Scroll down till you find the Line number.
  • Click on Modify.
How to change the font size of line numbers in Word?
add line numbers in Word Online
  • Under the preview you will see a section titled Style, this gives you an overview of what the line numbers style is based on.
  • Use the formatting section to change the font style, size, and other details.
How to change the font size of line numbers in Word?
word add line numbers
  • To make changes click on the option, for example, if you need to change the font click on the font section.
  • You will have a dropdown menu.
  • Choose the option that you want.
  • Once you have made the required changes click on OK.
How to change the font size of line numbers in Word?
word add line numbers

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How do you add continuous line numbers in Word?

Line numbers can be added to Word documents in different formats. This section takes you through how to add continuous line numbers to the document.

  • Locate and open the Word document you would like to format.
  • Click on Layout in the top ribbon of the document.
  • You will find Line numbers just below. Click on Line numbers.
  • Select Continuous from the dropdown menu.
Line number in Word

You will now have continuous line numbers throughout the document.

How to insert line numbers in a Word table?

When you want to insert line numbers to a selected section in this case a table, all you need to do is select it. Here are the steps to follow to insert line numbers into a table in Word.

  • Locate and open the document you would like to work with
  • Scroll through the document and locate the table that requires line numbers
  • Select the table by clicking on the first cell and dragging the click without releasing it.
  • Once the table is selected go to Layout in the top ribbon of the document
  • Click on Line numbers
  • You will have a drop-down menu. Click on Continuous.

Your table will now have line numbers.

Conclusion

This tutorial took you through how to add line numbers in Word Online. It also looked at how to add continuous numbers and the other formats of line numbers available. Lastly, it took you through how to add numbers to tables and how to change the font and other specific details of line numbers.

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